Your emails never leave your device or your email provider. When you connect Gmail or Outlook, Apex reads your emails directly in your browser and sends only the extracted intelligence — what happened, who was involved, what was promised — to our AI for analysis. We do not store your raw emails on any server. We never sell your data. We never share it with third parties. You can disconnect at any time and your data is gone.
Who We Are
Apex Legal is an AI-powered email intelligence and practice management application built for lawyers and law firms. It is developed and operated by Collins Adu, based in Accra, Ghana.
If you have any questions about this policy, contact us at support@apex-legal.app
What Data We Collect
We collect only what is necessary to provide the service. Here is exactly what that means:
- ✅ Your name and email address — used to create your Apex account and identify your private workspace.
- ✅ Email metadata — sender, subject, date, and body content of emails you choose to connect. This is processed in your browser and used only to generate intelligence summaries.
- ✅ Extracted intelligence — matters, promises, deadlines, and client names identified by the AI from your emails. This is stored locally in your browser (localStorage) and is private to your device.
- ⚠️ AI analysis requests — when emails are analysed, a summary of the content is sent to our AI provider (DeepSeek) over an encrypted connection. This is used only for analysis and is not stored by us.
What We Never Do
- 🚫 We never store your raw emails on our servers. Your emails stay in Gmail or Outlook.
- 🚫 We never sell your data to anyone, for any reason.
- 🚫 We never share your data with third parties except as described in this policy (AI analysis).
- 🚫 We never read your emails manually. No human at Apex Legal can access your email content.
- 🚫 We never use your data for advertising. Apex Legal is ad-free.
How Email Integration Works
When you connect your Gmail or Microsoft Outlook account, you are using the official OAuth authentication system provided by Google or Microsoft. This means:
You sign in directly with Google or Microsoft — Apex Legal never sees your password. Google or Microsoft gives Apex a temporary access token, which is stored only in your browser. Apex uses this token to read your emails on your behalf, directly in your browser.
You can revoke access at any time by going to your Google or Microsoft account security settings and removing Apex Legal from connected apps. Alternatively, click "Disconnect" inside Apex. When you disconnect, all locally stored intelligence is cleared immediately.
Client Confidentiality
We understand that lawyers have strict professional obligations around client confidentiality. Apex Legal is designed with this in mind.
Your client data stays on your device. Matters, timelines, promises, and client names are stored in your browser's local storage — not on our servers. When you clear your browser data or sign out, this information is removed.
When email content is sent to our AI for analysis, it is processed over an encrypted (HTTPS) connection and is not retained after the analysis is complete. The AI receives only what is necessary to extract the intelligence — it does not build a profile of you or your clients.
Data Storage and Security
Apex Legal is a browser-based application. Your workspace data is stored in your browser's localStorage — on your own device. It is not uploaded to or stored on our servers.
All communication between Apex Legal and external services (Google, Microsoft, our AI provider) is encrypted using HTTPS. Our application is hosted on Netlify, which maintains industry-standard security practices.
Because your data is stored locally, clearing your browser cache or switching devices will remove your Apex workspace. We recommend using a consistent browser and device for your practice.
Your Rights
You have the right to:
- ✅Access — know what data Apex holds about you
- ✅Delete — clear all your Apex data by signing out and clearing browser storage
- ✅Disconnect — revoke email access at any time from inside Apex or from your Google/Microsoft account
- ✅Ask questions — contact us at any time about how your data is handled
Changes to This Policy
If we make material changes to this policy, we will notify you inside the app before the changes take effect. The effective date at the top of this page will always reflect the most recent version.
Continued use of Apex Legal after a policy change constitutes acceptance of the updated policy.
Questions about your privacy?
We are a small team and we take every question seriously. If you have concerns about how your data is handled, contact us directly.
support@apex-legal.app